Administrative Assistant – Austin

Employer: Green Mountain Energy Company

Position: Administrative Assistant

Position Summary
The Administrative Assistant is responsible for providing support to the CEO/President and other executives at Green Mountain Energy Company.

Duties
• Manage administrative budget and track expenses
o Complete expense reports for CEO and other executives
o Reconcile corporate credit card account/American Express cards for CEO and other executives
• Coordinate quarterly board meetings
o Compile board materials and deliver pre-read to board members prior to board meeting
o Coordinate travel, accommodations, and agendas with individual board members and their staff
o Organize meeting logistics such as conference calls, equipment set-up, food, and meeting locations
• Assist environmental department
o Maintain corporate environmental records
o Coordinate corporate environmental events
o Organize annual environmental donation campaign
o Participate on corporate environmental ambassador committee
• Coordinate company events (holiday luncheons, employee contests, etc.)
• Schedule CEO luncheons and breakfast meetings with employees
• Maintain contract database and monitor for contract expiration dates
• Maintain corporate files
• Monitor daily news items related to the company and send out to employees
• Work closely with our PR consultant in arranging interviews, media packets and media lists
• Coordinate travel for CEO, board members, executives and for special events
• Manage the calendars and appointment scheduling for CEO and executive team
• Assist other departments as needed with special projects/reports

Experiences, Skills & Education Needed
• Previous experience supporting executives in a fast-paced office environment
• Excellent computer skills, including an outstanding working knowledge of Word, PowerPoint, Excel and Outlook
• Exceptional oral and written communication skills
• Ability to identify and resolve problems in a timely manner by gathering and analyzing information and maintaining confidentiality
• Self-directed and resourceful with the ability to handle multiple, simultaneous tasks with exhibited follow-through and initiative
• Adaptable to change in the work environment and able to deal with frequent change, delays or unexpected events
• Ability to interface well with all departments within the company and to represent the respective executive officer in a highly professional manner
• Maintains composure and interacts professionally with internal and external contacts including executives and board members
• Demonstrates Green Mountain Energy Company core traits of accountability, innovation, partnership, commitment and tenacity
• Ability to work flexible, extended hours as needed

For immediate consideration, please submit your resume to us at: bestjobs@greenmountain.com . The subject field of your email must include the job title. Please submit the document in PC compatible Word or rich text file.

Green Mountain Energy Company is an Equal Opportunity Employer

Employer link

Apply for this job

Pass it on!